The Allentown Art Museum of the Lehigh Valley has the following openings:
• Vice-President of Development and Communications
• Administrative Assistant for Community Engagement
• Part-time Receptionist
The Allentown Art Museum is an Equal Opportunity Employer.
Vice-President of Development and Communications
The Vice-President for Development and Communications is responsible for developing, implementing, managing, and evaluating the development, fundraising, and communications strategies for the Allentown Art Museum. The position reports to the President and CEO of the Museum and is a member of the Museum’s senior management team. The position is responsible for achieving the AAMLV’s fundraising goals, including efforts to build membership; individual giving; corporate and foundation giving; and governmental support. The position is also responsible for engaging multiple constituencies in ongoing fundraising activities as well as developing new initiatives and strategies for communications and branding.
The position will establish and maintain strong, collaborative working relationships with varied internal and external constituencies to ensure meeting revenue goals. The individual will work to further define and advance the case for support; set new levels of expectations for fundraising and stewardship; evaluate and augment existing annual and major giving efforts; and articulate clear and achievable goals for development and donor relations, as well as lead and inspire the staff to meet and exceed departmental development expectations. The position is expected to not only manage the development plan but be actively engaged with the Museum’s President and CEO and with the Board in the solicitation of funds.
The position is also responsible for developing and overseeing the annual PR and Marketing plan and for the coordination of the Museum’s development efforts with annual marketing, messaging, and brand development. S/he will work in tandem with, and provide leadership to senior staff and relevant trustee committees ensuring that all work is within the museum’s brand profile and strategic long-term direction.
Essential Job Functions
· Lead and manage the Museum’s efforts to meet all development and communication goals.
· Develop a comprehensive institutional strategic development plan and effective fund development programs.
· Develop an integrated Marketing and Communications plan that supports the museum’s mission and long-range strategies.
· Provide staff leadership to the Development and Marketing Committee of the Board of Trustees and attend all relevant Board committee meetings; Work with the Board of Trustees’ Development Chair in delivering bi-monthly reports and in leading committee meetings.
· Coordinate all fundraising activities with the museum’s finance department to ensure accuracy of development records and deposits; adhere to protocols established by audit standards;
· Provide leadership and input on annual budget planning.
· Work with and direct PR, Marketing and Communications to create marketing materials as needed and ensure the museum’s brand.
· Oversee implementation of all communication and fundraising databases for communication, mailings and development.
· Responsible for tracking and filing multi-year campaign pledge and payment documentation and communication.
· Provide strategic vision, planning and management of all fundraising including but not limited to: Annual Fund; Endowment enhancement and Capital needs; Planned Giving; Matching, and in-kind gifts; Corporate and Individual Sponsorships; Grant requests and awards; Membership and, Donor research,
· Oversee and coordinate and author grant proposals to corporate, foundation, and government funders; evaluation and final reporting. Conceptualize, implement, and evaluate effective solicitation strategies and participate in the cultivation and solicitation of major gifts from individual donors, corporations and foundations.
· Manage the Museum’s high-level donor circles, including the Kress Society, and coordinate related special event programming.
· Generate support for capital projects for the museum campus and operating support for museum exhibitions, programs, communication strategies, and endowments.
· Staff and work in partnership with the Board of Trustees Development Committee.
· Ensure the creation of synergies between marketing and development at all levels of the museum staff and within the community.
· Oversee successful planning and management of the Museum’s membership program.
· Supervise creation of marketing materials as needed.
· Manage aspects of fundraising programs such as patron cultivation and management of benefits.
· Responsible for all audience tracking and analysis.
· Ensure initiatives to engage younger and more diverse audiences.
· Oversee the creation of an integrated marketing plan including goals, strategies, and benchmarks for all social, printed, and electronic media,
· Coordinate synergies between development opportunities and marketing through industry trades and sponsorships.
· Oversee all Museum communications to define and enhance the museum brand.
· Departmental staff as of July 2014; Manager of PR, Marketing and Communications, Membership Coordinator, Visitor Services Coordinator, Business Development Manager, Manager of Government and Foundation Relations, Interns, Volunteers.
Education and Experience
The successful candidate will possess, preferably, a Master’s degree from an accredited university with 7 or more years of professional fundraising experience within a museum or similarly complex not-for-profit institution or an equivalent combination of education and experience, with an established record of donor development operations experience. Candidates should have a successful track record of securing sponsorships, membership growth, major individual, corporate, and foundation gifts, and experience managing multiple campaigns, including capital, endowment, and special project campaigns, and initiatives.
Knowledge, Skills and Ability Requirements
The ideal candidate must possess a drive to set and meet fundraising goals and have a strong commitment to quality work and high productivity with close attention to detail. The ability to manage people effectively and able to multitask is essential. Must possess excellent donor relations skills. Must possess keen analytical skills and have experience with prospect research and reporting methods. Can work with multiple constituencies and provide leadership to the Board and Volunteer support to ensure success.
Proficient in Microsoft Office, Raiser’s Edge and Altru is highly desirable. Ability to handle confidential records and sensitive donor information with discretion. Excellent research, writing, editing and verbal communication skills. Able to work independently and as part of a team. Proven organizational skills with ability to manage and complete multiple short-term and long-term tasks and responsibilities. Flexible to work weekday evenings and weekends for meetings and special events.
Submit Resume, relevant writing samples, and the names of 3 references. (EOE) to hr [at] allentownartmuseum [dot] org. We will begin resume reviews on November 15, 2015.
Administrative Assistant for Community Engagement
(Part time, 24 hours per week)
One-year appointment starts January 1, 2016
Reports to Curator of Community Engagement
The position of Administrative Assistant for Community Engagement works to develop and administer the Museum’s landmark program, The HeARThstone Project: Enhancing Community with the Arts. The position performs administrative duties related to the planning and implementation of The HeARThstone Project: Enhancing Community with the Arts and is responsible for helping ensure that the mission of this program and the manner in which it engages audiences in the NIZ collar zone lead to meeting all goals expressed in the program’s logic model.
Assists in the development and coordination of community based arts related programming that will occur in the community and in the museum as part of The HeARThstone Project: Enhancing Community with the Arts.
Assists in the communication of programs goals and strategies as per the plan for the The HeARThstone Project as approved by the Vice-President for Curatorial and Education and the Curator of Community Engagement.
Assist in the supervision volunteers.
Establish and maintain positive relationships with community resources fostering socially engaged art practices in The HeARThstone Project: Enhancing Community with the Arts.
Assist in the planning of special events related to The HeARThstone Project: Enhancing Community with the Arts.
Responsible for all administrative reports, forms, statistics as required and assigned.
Other responsibilities as assigned relating to The HeARThstone Project: Enhancing Community with the Arts.
Bachelor’s degree in Art, Art Education, Art History, Museum Studies, Art Therapy, community organization, grass roots activism, or equivalent experience; one to three years of experience in a museum, gallery, or organization working in the community with artists and arts education programming..
Schedule requires flexibility to work both weekday and weekend hours as assigned, and may vary seasonally. Must have excellent oral, written, and interpersonal communication skills with ability to speak in a group setting.
Person holding this position must be well organized and detail oriented. Must have the ability to work with diverse populations and community organizations and must perform as a team player.
Excellent working knowledge of computers, digital communications, Microsoft Office, and presentation software.
Submit resume and cover letter to hr [at] allentownartmuseum [dot] org
The Allentown Art Museum of the Lehigh Valley is seeking a part-time receptionist. The ideal candidate will demonstrate the ability to deliver to all Museum visitors an exceptional level of customer service at all times. As the first face of the Museum to the public, the receptionist must be helpful, welcoming, knowledgeable and informative. The receptionist is required to make all viistors welcome and knowledgeable about how to approach, engage, and benefit from the experiences they are about to encounter. Must be self-motivated and pro-active, with excellent communication skills and an attention to detail.
The receptionist will work at our Information Desk and works to enhance visitor satisfaction through knowledge and understanding of the museum. While working at the Information Desk you will meet, greet and direct all visitors and tour groups; invite guests to join the museum; promote museum events and programs; process admissions, memberships, group tour and ticket sales; gather statistical information from our visitors via visitor survey questions; and answer or delegate customer queries both face-to-face and over the telephone.
- Keeps informed of all museum-related information regarding exhibitions, membership, special events, programs, procedures and protocols in order to provide optimal customer service. Greets and directs all visitors, guests, and groups.
- Actively promotes membership and participation in events and programs.
- Processes admissions and all paperwork and payments for all other transactions, such as tour groups, memberships, program registrations, and ticketed events. Learn the Patron Edge system for processing admissions.
- Dispenses tickets and updates reservation lists (for lectures, camps and courses)
- Facilitates the gathering of statistical information from our visitors
- Answers telephone and general questions; directs calls to appropriate staff and/or takes messages as necessary
- Dispenses cash reimbursement for parking to museum volunteers
- Performs daily reconciliation of cash register
- Performs other tasks as assigned by the Visitor Services Coordinator
Education and Experience:
High school graduate. An interest in art and artists is needed. Fluency in Spanish is preferred.
Please submit a resume to hr [at] allentownartmuseum [dot] org. EOE