The Allentown Art Museum of the Lehigh Valley has the following openings:


• Vice President of Development and Communications

• Manager of Donor and Member Relations


Vice President of Development and Communications

Job Summary

The Vice President of Development and Communications is responsible for developing, implementing, managing, and evaluating the development, fundraising, and communications strategies for the Allentown Art Museum. The position reports to the President and CEO of the Museum and is a member of the Museum’s senior management team. The position is responsible for achieving the AAMLV’s fundraising goals, including efforts to build membership; individual giving; corporate and foundation giving; and governmental support. The position is also responsible for engaging multiple constituencies in ongoing fundraising activities as well as developing new initiatives and strategies for communications and branding. The development of a fundraising plan and an implementation schedule in consultation with the President and CEO and the Development Committee of the Board of Trustees is a key responsibility of this position.

The position will establish and maintain strong, collaborative working relationships with varied internal and external constituencies to ensure meeting revenue goals. The individual will work to further define and advance the case for support; set new levels of expectations for fundraising and stewardship; evaluate and augment existing annual and major giving efforts; and articulate clear and achievable goals for development and donor relations, as well as lead and inspire the staff to meet and exceed departmental development expectations. The position is expected to not only manage the development plan but be actively engaged with the Museum’s President and CEO and with the Board in the solicitation of funds.

The position is also responsible for developing and overseeing the annual PR and Marketing plan and for the coordination of the Museum’s development efforts with annual marketing, messaging, and brand development. S/he will work in tandem with, and provide leadership to senior staff and relevant trustee committees ensuring that all work is within the museum’s brand profile and strategic long-term direction.

Essential Job Functions

• Lead and manage the Museum’s efforts to meet all development and communication goals.
• Develop a comprehensive institutional strategic development plan and effective fund development programs.
• Develop an integrated Marketing and Communications plan that supports the museum’s mission and long-range strategies.
• Provide staff leadership to the Development and Marketing Committee of the Board of Trustees and attend all relevant Board committee meetings; Work with the Board of Trustees’ Development Chair in delivering bi-monthly reports and in leading committee meetings.
• Coordinate all fundraising activities with the museum’s finance department to ensure accuracy of development records and deposits; adhere to protocols established by audit standards;
• Provide leadership and input on annual budget planning.
• Work with and direct PR, Marketing and Communications to create marketing materials as needed and ensure the museum’s brand.
• Oversee implementation of all communication and fundraising databases for communication, mailings and development.
• Responsible for tracking and filing multi-year campaign pledge and payment documentation and communication.

• Provide strategic vision, planning and management of all fundraising including but not limited to: Annual Fund; Endowment enhancement and Capital needs; Planned Giving; Matching, and in-kind gifts; Corporate and Individual Sponsorships; Grant requests and awards; Membership and, Donor research,
• Oversee and coordinate and author grant proposals to corporate, foundation, and government funders; evaluation and final reporting. Conceptualize, implement, and evaluate effective solicitation strategies and participate in the cultivation and solicitation of major gifts from individual donors, corporations and foundations.
• Manage the Museum’s high-level donor circles, including the Kress Society, and coordinate related special event programming.
• Generate support for capital projects for the museum campus and operating support for museum exhibitions, programs, communication strategies, and endowments.
• Staff and work in partnership with the Board of Trustees Development Committee.
• Ensure the creation of synergies between marketing and development at all levels of the museum staff and within the community.

• Oversee successful planning and management of the Museum’s membership program.
• Supervise creation of marketing materials as needed.
• Manage aspects of fundraising programs such as patron cultivation and management of benefits.
• Responsible for all audience tracking and analysis.
• Ensure initiatives to engage younger and more diverse audiences.

• Oversee the creation of an integrated marketing plan including goals, strategies, and benchmarks for all social, printed, and electronic media,
• Coordinate synergies between development opportunities and marketing through industry trades and sponsorships.
• Oversee all Museum communications to define and enhance the museum brand.

Supervisory Responsibilities
• Departmental staff as of July 2014; Manager of PR, Marketing and Communications, Membership Coordinator, Visitor Services Coordinator, Business Development Manager, Manager of Government and Foundation Relations, Interns, Volunteers.

Job Requirements

Education and Experience
The successful candidate will possess, preferably, a Master’s degree from an accredited university with 7 or more years of professional fundraising experience within a museum or similarly complex not-for-profit institution or an equivalent combination of education and experience, with an established record of donor development operations experience. Candidates should have a successful track record of securing sponsorships, membership growth, major individual, corporate, and foundation gifts, and experience managing multiple campaigns, including capital, endowment, and special project campaigns, and initiatives.

Knowledge, Skills and Ability Requirements
The ideal candidate must possess a drive to set and meet fundraising goals and have a strong commitment to quality work and high productivity with close attention to detail.
The ability to manage people effectively and able to multitask is essential. Must possess excellent donor relations skills. Must possess keen analytical skills and have experience with prospect research and reporting methods. Can work with multiple constituencies and provide leadership to the Board and Volunteer support to ensure success.

Proficient in Microsoft Office, Raiser’s Edge and Altru is highly desirable. Ability to handle confidential records and sensitive donor information with discretion. Excellent research, writing, editing and verbal communication skills. Able to work independently and as part of a team. Proven organizational skills with ability to manage and complete multiple short-term and long-term tasks and responsibilities. Flexible to work weekday evenings and weekends for meetings and special events.
Please submit your resume and cover letter by email to: hr [at] allentownartmuseum [dot] org
The Allentown Art Museum is committed to providing equal employment opportunities without regard to race, creed, color, national origin, sex, age, veteran status, sexual orientation, and disability.



Reports To: Vice President, Development and Communications
Purpose:  The position is responsible for membership and donor maintenance and growth including data entry to maintain and update donor records, correspondence with donors, sponsorship benefits management, generating fundraising reports, and carrying out related duties in the Development and Communications Department

Primary Duties:
Manage, update and ensure accuracy of Museum’s database (Raiser’s Edge). Database includes donor and members contact information, membership status, giving records for individual, corporate, foundation, government and other programs as assigned.

  • Serve as primary staff contact for Raiser Edge; commitment to keeping updated on Raisers Edge technology.
  • Train and keep development staff updated on Raiser Edge applicable functions.
  • Process donor gifts, memberships and pledges in a timely fashion on a schedule established by the Vice President of Development and Communications.
  • Oversee and executes stewardship for gifts and membership in a timely fashion in collaboration with the Vice President of Development and Communications.
  • Prepare status reports of fund and donor records on a routine basis, and special reports on request.
  • This includes, but not limited to tracking outstanding pledges and lapsed donors and members.
  • Coordinates daily cash deposit records with Business Office as required, and performs monthly reconciliation of Development Department and Business Office records.
  • Manage and execute direct mail correspondence for membership, annual fund, Trustee and Kress Society, corporate membership, pledge reminders and other special mailings as assigned.
  • Assist the VP of Development and Communications with planning and executing Ann Penn Allen Society Reception
  • Track RSVP’s and sponsorships for annual Gala and Cocktails & Collecting events. 
  • Coordinate departmental budget records and purchase order systems as required.
  • Responsible for donor listings on Annual Report
  • Assist with processing incoming and outgoing mail for the department, and maintains office files as required.
  • Available for some weekend and weeknights for staffing events throughout the year
  • Other duties as assigned.

Education and Experience:

Minimum Associates Degree with at least five years office experience preferred in a not-for-profit environment.  Computer competency in word processing and data processing software (Microsoft Word, Raiser's Edge, and Excel) required.  Excellent written and oral communication, organizational skills and the ability to work accurately with excellent attention to detail.

Please submit your resume and cover letter by email to: hr [at] allentownartmuseum [dot] org

The Allentown Art Museum is committed to providing equal employment opportunities without regard to race, creed, color, national origin, sex, age, veteran status, sexual orientation, and disability.