The Allentown Art Museum has the following job openings

  • Vice President of Development
  • Administrative Manager
  • Security Guard

Please submit your resume and cover letter to: hr@allentownartmuseum.org

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Position Title:                    Vice President for Development
Reports To:                        President and CEO

 

JOB DESCRIPTION

The Vice President for Development is responsible for developing, implementing, managing, and evaluating all aspects of annual and long-term fundraising for the Allentown Art Museum. The position reports to the President and CEO of the Museum and is a member of the Museum’s senior management team. The position is responsible for providing the leadership and support for achieving the AAMLV’s fundraising goals, including efforts to build membership; individual giving; corporate and foundation giving; and governmental support. The position is also responsible for engaging multiple constituencies in ongoing fundraising activities as well as developing new initiatives and strategies for resource development. Working from existing fundraising plan that is based on the institution strategic plan, work in conjunction with the president and CEO, the development staff and the board to implement the plan while laying the groundwork for an expanded plan in FY 2020.

The position will establish and maintain strong, collaborative working relationships with varied internal and external constituencies to ensure meeting revenue goals. The individual will work to further define and advance the case for support; set new levels of expectations for fundraising and stewardship; evaluate and augment existing annual and major giving efforts; and articulate clear and achievable goals for development and donor relations, as well as lead and inspire the staff to meet and exceed departmental development expectations. The position is expected to not only manage the development plan but be actively engaged with the Museum’s President and CEO and with the Board in the solicitation of funds and the stewardship of donors.

 

ESSENTIAL JOB FUNCTIONS

Administrative

  • Lead and manage the Museum’s efforts to meet all annual, programmatic, and capital fundraising goals.
  • Develop a comprehensive institutional strategic development plan and effective fund development programs.
  • Provide staff leadership to the Development Committee of the Board of Trustees and attend all relevant Board committee meetings; Work with the Board of Trustees’ Development Chair to ensure the board is properly and effectively engaged in the work of the development office.
  • Coordinate all fundraising activities with the museum’s finance department to ensure accuracy of development records and deposits; adhere to protocols established by audit standards;
  • Provide leadership and input on annual budget planning.
  • Oversee implementation of all communication and fundraising databases for communication, mailings and development. Oversee the institution’s CRM, Altru, for the tracking, cultivating and stewarding prospects and donors.
  • Responsible for tracking and filing multi-year campaign pledge and payment documentation and communication.

 

Development

  • Provide strategic vision, planning and management of all fundraising including but not limited to: Annual Fund; Endowment enhancement and Capital needs; Planned Giving; Matching, and in-kind gifts; Corporate and Individual Sponsorships; Grant requests and awards; Membership and, Donor research,
  • Working with the Grants Manager to develop grant proposals to corporate, foundation, and government funders; oversee and ensure evaluation and final reporting of secured grants.
  • Conceptualize, implement, and evaluate effective solicitation strategies and participate in the cultivation and solicitation of major gifts from individual donors, corporations and foundations.
  • Manage the Museum’s high-level donor circles, including the Kress Society, and coordinate related special event programming.
  • Generate support for capital projects for the museum campus and operating support for museum exhibitions, programs, communication strategies, and endowments.
  • Staff and work in partnership with the Board of Trustees Development Committee.
  • Ensure the creation of synergies between marketing and development at all levels of the museum staff and within the community.

 

Membership

  • Oversee successful planning and management of the Museum’s membership program.
  • Supervise creation of marketing materials as needed.
  • Manage aspects of fundraising programs such as patron cultivation and management of benefits.
  • Responsible for all audience tracking and analysis.
  • Ensure initiatives to engage younger and more diverse audiences.

Supervisory and Collaborative Responsibilities

  • Supervise a staff of three.
  • Ensure collaborative relationships with all members of the Senior Staff and staff throughout the Museum.
  • Work with, provide support for, and collaborate with the Museum’s fundraising and campaign consultants
  • Provide leadership to all volunteer organizations raising money for the Museum including SOTA, Circle 31, the Cocktails and Collecting Committee, and the Gala Committee.
  • Establish positive relationships with all Museum stakeholders and constituents.

 

JOB REQUIREMENTS

Education and Experience

The successful candidate will possess, preferably, a Master’s degree from an accredited university with 7 or more years of professional fundraising experience within a museum or similarly complex not-for-profit institution or an equivalent combination of education and experience, with an established record of donor development operations experience. Candidates should have a successful track record of securing sponsorships, membership growth, major individual, corporate, and foundation gifts, and experience managing multiple campaigns, including capital, endowment, and special project campaigns, and initiatives.

 

Knowledge, Skills and Ability Requirements

The ideal candidate must possess a drive to set and meet fundraising goals and have a strong commitment to quality work and high productivity with close attention to detail.

The ability to manage people effectively and able to multitask is essential. Must possess excellent donor relations skills. Must possess keen analytical skills and have experience with prospect research and reporting methods. Can work with multiple constituencies and provide leadership to the Board and Volunteer support to ensure success.

Proficient in Microsoft Office and Altru is highly desirable. Ability to handle confidential records and sensitive donor information with discretion. Excellent research, writing, editing and verbal communication skills. Able to work independently and as part of a team. Proven organizational skills with ability to manage and complete multiple short-term and long-term tasks and responsibilities. Flexible to work weekday evenings and weekends for meetings and special events.

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Position:           Administrative Manager
Department:    Administration
Reports To:      President and CEO
 

JOB DESCRIPTION

Reporting to the President and CEO, the Administrative Manager is a key member of the Senior Leadership Team at the Allentown Art Museum.  S/he supervises all operations of the Museum and guarantees the smooth functioning of a small but complex urban art museum, with approximately 40 full and part-time employees, an annual budget of $2.7 million, and an average annual attendance of 70,000 visitors.  S/he supports the President and CEO in efforts to ensure that the strategic goals of the Museum are sustained, that excellence and equity are at the core of our programmatic efforts, that the administrative functions of the Museum enhance the overall institutional reputation, and that the multiple internal and external constituencies that access and participate in key museum activities are informed, knowledgeable, and communicated with clarity, timeliness and in a manner that ensures both their dedication to the Museum and the attainment of the Museum’s strategic goals and direction.

 

RESPONSIBILITIES

The Administrative Manager is responsible for the day-to-day internal operations of the Museum and oversees the following functions/departments at the Museum: scheduling of all activities in Museum spaces and maintenance of the Museum’s calendar of events and  operations, marketing and public relations, the budget planning process, human resources, retail operations (café, shop and front desk), visitor services, internal signage, Museum café, security, information technology systems, and facilities operation and maintenance for a 52,000+ sq. ft. building located in a newly rejuvenated downtown.

The Administrative Manager is expected to be a thought leader about organizational matters, overseeing and directing policies and procedures related to Museum operations and leading efforts for process improvement and performance enhancement throughout the organization.

The Administrative Manager regularly meets with the President and CEO about long-term facilities issues, safety and security matters including emergency preparedness, support organizations, organizational and employee performance, public communications and Museum positioning within the community, and legal compliance matters.  S/he oversees annual staff evaluations and recommends staff merit increases to the President and CEO.  The position leads regular administrative meetings with senior staff designed to ensure smooth and continual excellence in Museum administrative matters.  S/he also represents the institution at important public gatherings, interacting on behalf of the President and CEO when it is impossible for that individual to be present.  S/he must be both a strategic thinker and an articulate spokesperson for the objectives and ambitions of the institution at all times.  The position serves as a co-leader of the Strategic Plan Steering Committee.

 

SPECIFIC RESPONSIBILITIES

Operations

  • Oversee the preparation of budgets for approval, including those for funding and implementation of programs. (Delegates management of sections of the budget to department heads and others as appropriate.)
  • Analyze operations to evaluate performance of the Museum and its staff in meeting objectives and to determine areas of potential cost reduction, program improvement, or policy change.
  • Develop, coordinate, and execute policies and procedures affecting all areas of the Museum; recommend and implement systems to improve Museum operations and provide for successful integration of Museum-wide activities.  Formulate policies to ensure best practices, non-profit integrity and ethics in accordance with legal statutes and current standards of the field.
  • Ensure that day-to-day functioning of the Museum meets and furthers short and long-range plans.
    • Work with department managers to establish departmental goals and plans in support of short and long-range plans
    • Oversee annual operating and capital budget planning
  • Ensure that departments achieve annual goals
  • Negotiate all non-fine art insurance contracts and act as primary point of contact for insurance broker.  Assess and manage risks, monitor claims and ensure adequate coverage for all aspects of Museum operations, as well as the art collection.
  • Manage service contracts related to facilities, information technologies, food service, and security.

 

Team Development/Leadership

  • Manage direct reports in security, building operations, marketing and public relations, and coordinate with finance and controller.
  • Oversee personnel-related functions, including hiring process, training and development, benefits planning and administration, compliance, and termination actions, reviews, employment contracts, employee counseling, administration of personnel files, compliance with Pennsylvania labor laws.
  • With the President and CEO plan and manage monthly All Staff meetings
  • Plan and implement all administrative staff meetings.
  • Oversee the employee staff committee.
  • Provide leadership and oversight of the Museum’s visitor service and retail operations, ensuring effective management of these key areas.
  • Represent the Museum at professional gatherings and at civic social events, conventions, committee and various trustee and staff meetings.
  • Develop, with President and CEO, the agenda and coordinate activities for bi-weekly senior staff meetings and bi-weekly administrative staff meetings.
  • Performs other duties as assigned by the President and CEO

 

QUALIFICATIONS

  • Undergraduate degree in Arts Administration, Business Administration, or a related field required. MBA preferred, project management training a plus.
  • Minimum five years in senior level administration and/or financial management and human resource management required, with five years in non-profit management capacity preferred;
  • Significant team-building and supervisory experience in non-profit environment, preferably working within dynamic cultural organizations;
  • Significant experience working with volunteers, external boards and committees;
  • Outstanding written and verbal communication skills; highest level presentation, negotiation, project management, and problem-solving skills required;
  • Excellent planning, financial management, and organizational skills
  • Collaborative management style;
  • Demonstrated passion for the arts;
  • Strong work ethic, and superior record of ethical service;
  • Multi-lingual fluency preferred (Spanish a plus);
  • Proficiency in Microsoft Word, Excel, PowerPoint and internet-based research.

 

TO APPLY
Please submit your resume and cover letter by email to: hr@allentownartmuseum.org

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Position:                      Security Guard
Reports To:                 Security Supervisor
Department:              Administration
Purpose:                      To provide support services to the Security Supervisor


JOB DESCRIPTION

  • Monitor and authorize entrance and departure of employees, visitors, and other persons to guard against theft and maintain security of premises.
  • Warn persons of rule infractions or violations.
  • Monitor security systems, equipment, and other machinery (i.e, HVAC, phone, electrical panels, Lutron lighting, A/V).
  • Patrol Museum premises to prevent and detect signs of intrusion, criminal activity and ensure security of doors and windows.
  • Write reports of irregularities, such as touching or damage of art, equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences.

 

EDUCATION AND EXPERIENCE

  • Must have a high school degree or equivalent.

 

OTHER REQUIREMENTS

  • Able to pass a criminal background check.
  • Able to work all shifts, including evenings and weekends.
  • Able to meet the physical requirements of the job including standing for long periods of time, lifting objects up to 50 lbs.,
  • Dress according to Museum policies.