The Allentown Art Museum has the following job openings

  • Administrator
  • Student Docent Fellow

The Allentown Art Museum of the Lehigh Valley is an equal opportunity, equal access employer, fully committed to achieving a diverse and inclusive workplace.

Please submit your resume and cover letter to: hr@allentownartmuseum.org

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Position Title:  Administrator
Department:  Administration
Reports To:  President and CEO
Date:  October 2018

 

JOB DESCRIPTION

The Administrator is a key member of the Senior Leadership Team at AAM.  S/he supervises all operations of the Museum and guarantees the smooth functioning of a small but complex urban art museum, with approximately 40 full and part-time employees, an annual budget of $2.7 million, and an average annual attendance of 70,000 visitors.  S/he supports the President and CEO in efforts to ensure that the strategic goals of the Museum are sustained, that excellence and equity are at the core of our programmatic efforts, that the administrative functions of the Museum enhance the overall institutional reputation, and that the multiple internal and external constituencies that access and participate in key museum activities are informed, knowledgeable, and communicated with clarity, timeliness and in a manner that ensures both their dedication to the Museum and the attainment of the Museum’s strategic goals and direction.

 

RESPONSIBILITIES

The Administrator oversees the following functions/departments at the Museum: scheduling of all activities in Museum spaces and maintenance of the Museum’s calendar of events and  operations, marketing and public relations, the budget planning process, human resources, retail operations (café, shop and front desk), visitor services, internal signage, Museum café, security, information technology systems, and facilities operation and maintenance for a 52,000+ sq. ft. building located in a newly rejuvenated downtown.

The Administrator is expected to be a thought leader about organizational matters, overseeing and directing policies and procedures related to Museum operations and leading efforts for process improvement and performance enhancement throughout the organization.

The Administrator reports to, and regularly meets with, the President and CEO about long-term facilities issues, safety and security matters including emergency preparedness, support organizations, organizational and employee performance, public communications and Museum positioning within the community, and legal matters.  S/he oversees annual staff evaluations and recommends staff merit increases to the President and CEO.  The position leads regular administrative meetings with senior staff designed to ensure smooth and continual excellence in Museum administrative matters.  S/he also represents the institution at important public gatherings, interacting on behalf of the President and CEO when it is impossible for that individual to be present.  S/he must be both a strategic thinker and an articulate spokesperson for the objectives and ambitions of the institution at all times.  The position serves as a co-leader of the Strategic Plan Steering Committee.

 

SPECIFIC RESPONSIBILITIES

  • Manage direct reports in security, building operations, marketing and public relations, and coordinate with finance and controller.
  • Oversee the preparation of budgets for approval, including those for funding and implementation of programs. (Delegates management of sections of the budget to department heads and others as appropriate.)
  • Analyze operations to evaluate performance of the Museum and its staff in meeting objectives and to determine areas of potential cost reduction, program improvement, or policy change.
  • Develop, coordinate, and execute policies and procedures affecting all areas of the Museum; recommend and implement systems to improve Museum operations and provide for successful integration of Museum-wide activities.  Formulate policies to ensure best practices, non-profit integrity and ethics in accordance with legal statutes and current standards of the field.
  • Ensure that day-to-day functioning of the Museum meets and furthers short and long-range plans.
    • Work with department managers to establish departmental goals and plans in support of short and long-range plans
    • Oversee annual operating and capital budget planning
  • Ensure that departments achieve annual goals
  • Oversee personnel-related functions, including hiring process, training and development, benefits planning and administration, compliance, and termination actions, reviews, employment contracts, employee counseling, administration of personnel files, compliance with Pennsylvania labor laws.
  • With the President and CEO plan and manage monthly All Staff meetings
  • Plan and implement all administrative staff meetings.
  • Oversee the employee staff committee.
  • Negotiate all non-fine art insurance contracts and act as primary point of contact for insurance broker.  Assess and manage risks, monitor claims and ensure adequate coverage for all aspects of Museum operations, as well as the art collection.
  • Manage service contracts related to facilities, information technologies, food service, and security.
  • Provide leadership and oversight of the Museum’s visitor service and retail operations, ensuring effective management of these key areas.
  • Represent the Museum at professional gatherings and at civic social events, conventions, committee and various trustee and staff meetings.
  • Develop, with President and CEO, the agenda and coordinate activities for bi-weekly senior staff meetings and bi-weekly administrative staff meetings.
  • Performs other duties as assigned by the President and CEO

 

QUALIFICATIONS

  • Undergraduate degree in Arts Administration, Business Administration, or a related field required. MBA preferred, project management training a plus.
  • Minimum five years in senior level administration and/or financial management and human resource management required, with five years in non-profit management capacity preferred;
  • Significant team-building and supervisory experience in non-profit environment, preferably working within dynamic cultural organizations;
  • Significant experience working with volunteers, external boards and committees;
  • Outstanding written and verbal communication skills; highest level presentation, negotiation, project management, and problem-solving skills required;
  • Excellent planning, financial management, and organizational skills
  • Collaborative management style;
  • Demonstrated passion for the arts;
  • Strong work ethic, and superior record of ethical service;
  • Multi-lingual fluency preferred (Spanish a plus);
    Proficiency in Microsoft Word, Excel, PowerPoint and internet-based research.


TO APPLY

Please submit your resume and cover letter by email to: hr@allentownartmuseum.org

 

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Position
Student Docent Fellow


Job Description
 

The Allentown Art Museum is seeking motivated and energetic students from all backgrounds to apply for the first ever Student Docent Fellowship.

Under the supervision of the Curatorial and Education department, fellows will develop and deliver tours of the special exhibition, Carrie Mae Weems: Strategies of Engagement

This exhibition presents over 100 works by contemporary artist, Carrie Mae Weems, which critically examines American history, racial equality, and social justice.

Fellows will conduct research under the supervision of the Curatorial Department, while developing a tour through the lens of their personal academic disciplines. With the help of the Education Department, fellows will build these tours to reflect the educational pedagogy of the Museum, while maintaining their own unique voices.

Fellows are asked to spend 25 – 35 hours in the first week researching art, history, and other contextual information. In the time following, they will also design, practice, and perfect their own tour leading up to the opening of the exhibition on January 13. They will also be provided with extensive research completed by the Curatorial Staff to assist with their own research. Telecommuting options are available during the month of December based on fellows’ needs.

After the opening day, fellows are expected to lead 3 – 6 tours (Each tour is 45 minutes – 1 hour) monthly based on the schedule defined by the museum. During this time fellows are expected to continue their research in order to refine their tours.

Compensation is provided! Full compensation for fellowship is dependent on successfully completing contract. Three hundred dollars will be provided at the commencement of fellowship, and $300 will be provided once the fellowship has been completed according to the agreement defined in the contract.

Fellows will be selected based on availability, educational qualifications, area of study, and in academic approach to exhibition and research.

Qualifications

  • Must currently be enrolled in college or graduate program or be a recent graduate
  • Students from multiple discipline are encouraged to apply. Focus in fine arts, photography, art history, cultural studies, Africana Studies, art education, American history, or other similar disciplines are preferred
  • Must have demonstrated excellent research, writing, and organizational skills
  • Public speaking or public performance experience preferred
  • Ability to work both independently and collaboratively
  • Strong interpersonal skills
  • Sunday availability required as well as some weekday and evening availability

 

Interested applicants should apply by submitting a resume and cover letter to asimmons@allentownartmuseum.org by 10 pm on November 4th.

Start Date: November or December 2018

End Date: May 2019

 

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