Reports to: President and CEO
Hours: Approximately 20-25 hours a week
Salary range: $20-$25 an hour, commensurate with experience

Reporting directly to the President and CEO, the Human Resources Manager will lead and direct the day-to-day routine functions of Human Resources (HR) for the Museum.  The HR Manager will develop, coordinate, and execute policies and procedures affecting Museum personnel; recommend systems to improve Museum operations and provide for successful integration.  Formulate policies to ensure best practices, non-profit integrity and ethics in accordance with legal statutes and current standards of the field.

Responsibilities:

  • Provide support and guidance in procedures of hiring and interviewing staff, recruitment plans and interview schedules, hiring of qualified job applicants, staff retention, sensitive questions and issues, investigating allegations of wrongdoing, and terminations, all in accordance with HR methodologies and labor laws.
  • Review and post advertisements for job openings, prepare new hire offer letters; onboard all new staff members.
  • Manage staff time sheets and time off requests using the Replicon cloud time tracking application.
  • Manage Museum bi-weekly payroll.
  • Manage six-month and annual staff evaluations Performance Management System, monitoring progress and completion.
  • Maintain all personnel files and paperwork relative to employee matters such as hires, promotions, transfers, performance reviews, insurance, and terminations.
  • Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
  • Suggest changes in policies and procedures based on employee and Museum needs.  Ensure employees follow all policies and procedures.
  • Advises senior staff of Museum policy regarding equal employment opportunities, compensation and employee benefits, to ensure smooth and continual excellence in Museum personnel matters.
  • Working with benefits broker, annually review medical, dental, vision, workers’ compensation and disability plans, monitor costs and present to President for review and approval.
  • Working with President and Trustees, update Employee Handbook as appropriate, incorporating Museum by-laws and all applicable Federal, State and local laws.
  • Monitors compliance with state required clearances of all new hires, tracks expiration dates of staff and volunteer clearances and manages renewal.
  • Maintains compliance with federal, state, and local employment laws and regulations; reviews policies and practices to maintain compliance.
  • Maintains knowledge of trends, best practices and new technologies in human resources and talent management.
  • Maintain Museum information bulletin board for official employment notices.
  • Performs other duties as assigned.

Qualifications:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal, negotiation, and conflict resolution skills.
  • Excellent planning and organizational skills with attention to detail.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Thorough knowledge of employment-related laws and regulations.
  • Proficient with Microsoft Office Suite, Zoom meetings and social media platforms.
  • Proficiency with or the ability to quickly learn the time sheet/time off program
  • Replicon cloud time tracking application.

Education and Experience Requirements:

  • Bachelor’s degree in Human Resources, Business Administration, or related field required.
  • 3+ of human resource management experience.
  • 3+ years of experience in talent management, performance management and/or employee relations.
  • 3+ years of experience in a non-profit or small organization as the sole HR professional.
  • PHR or SHRM-CP certification is preferred.

To Apply:

Please submit a resume and cover letter to hr@allentownartmusuem.org. Applications will be reviewed immediately and the position will remain open until filled.

The Allentown Art Museum is committed to providing equal employment opportunities without regard to race, creed, color, national origin, sex, age, veteran status, sexual orientation, and disability.

About the Allentown Art Museum:

The Allentown Art Museum, is an AAM-accredited museum with a permanent collection comprised of approximately 20,000 works of art.  For over 85 years, the Allentown Art Museum has been a vital arts and educational institution in the greater Lehigh Valley.  The mission of the Museum is to enrich the lives of the widest possible audience of visitors by engaging, informing, and inspiring them through the activities of collecting, preserving, studying, exhibiting, and interpreting important works of visual art.